Stock Administrator

Dropbox is a Virtual First company. For this role, we are hiring in Zones 2 and 3. Zones are determined by a successful candidate’s remote work location. US Zone 1 metro areas are not eligible for this role. Role description As a Stock Administrator in People Operations, you will own and execute Dropbox’s global stock administration for our Equity Program. This role sits within the People Operations team and is responsible for managing and administering all employee equity transactions, ensuring accuracy, SOX compliance, and a smooth experience for our employees. Owning this work end-to-end, you will work closely with Legal, Finance, Payroll, and external partners — including Fidelity and EQ — to ensure seamless execution of stock-related processes. What you’ll do Manage and administer employee Restricted Stock Unit (RSU) releases and new grants, ensuring accurate and timely processing Provide support, answer questions, and engage directly with internal employees Ensure the accuracy and full capture of all stock related activity between the company, brokers, and transfer agents Partner with Fidelity Stock Plan Services to manage information for broker transactions Reconcile data on a monthly basis to ensure all grant activities are accurately recorded Work with EQ (Equity Plan Administrator) to manage transactional data Provide reporting related to stock information Support annual and quarterly internal and external audit requirements Maintain Stock Admin Playbook and other related documentation Establish policies, procedures, and controls that safeguard Dropbox and its employees Maintain Workday Shareworks integration ensuring it is functional and accurate Support cross-functional initiatives, identify opportunities for process improvement, and provide a superior customer service experience Engage with confidential and sensitive information discreetly What you’ll bring Experience as a Stock Administrator with confirmed knowledge of global stock administration practices Experience working with a large and complex cap table Experience ensuring compliance with legal regulations and industry standards Ability to process a high volume of stock transactions independently with accuracy Experience working with Fidelity Stock Plan Services, Shareworks, Workday, Oracle, and/or equivalent systems Bachelor’s degree or equivalent experience in Business, Finance, or a related field preferred CEP certification is preferred Strong customer service and communication skills, both verbal and written, with the ability to communicate effectively and confidently with anyone Strong attention to detail and ability to organize, prioritize, and manage multiple priorities independently with a solution-oriented mindset and desire to understand the “why” Strong Excel skills and experience with reporting and reconciliation Ability to own and execute projects and deliverables autonomously Experience with tax withholding, payroll, and employee queries related to stock transactions Ability to work with confidential information in a discreet and professional manner Total rewards Dropbox takes a number of factors into account when determining individual starting pay, including the candidate’s experience, qualifications, skills and level; the local labor market; and applicable laws. Dropbox uses the zip code of an employee’s remote work location to determine which metropolitan pay zone applies. US Zone 2: $90,300—$122,100 USD US Zone 3: $80,200—$108,600 USD US Zone 1: This role is not available in Zone 1 Salary is just one component of Dropbox’s total rewards package. All regular employees are also eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs). Read more about our benefits . Dropbox is committed to a workplace where compensation is transparent and market competitive, ensuring all employees are fairly rewarded for their work. Virtual first Dropbox’s Virtual First way of working is designed to help people do their best work with flexibility, autonomy, and connection. Day to day, teams work remotely with nonlinear schedules and core collaboration hours that support deep focus and individual working styles. We prioritize asynchronous communication to improve clarity, respect deep work time, and reduce unnecessary meetings. While remote work is the primary experience for our employees, we also prioritize intentional, in-person connection. We bring teams together through regular team gatherings, on-demand workspaces, and Dropbox Neighborhood events in order to strengthen team cohesion, foster creativity, and enhance momentum. Virtual First is built to provide the same access to opportunity, growth, and impact for everyone, regardless of location. This role requires travel to offsites and various other team gatherings (approximately 5-10% of the year or 2-3 days per quarter). We provide advance notice when possible and encourage candidates to discuss accommodation needs during the interview process. AI fluency means using these tools to amplify human judgment, not replace it. We believe people with these skills will thrive as work and technology continue to evolve: AI fluency AI fluency is a core part of how we work and grow. It’s not about being an expert—it’s about using these tools thoughtfully and effectively to improve your work and support others. We look for four key behaviors in candidates: Ownership: You use AI responsibly by protecting data, applying sound judgment, and taking full accountability for the quality and accuracy of your work. Experimentation: You explore new AI capabilities and apply them to improve your work within approved tools and practices. Leverage: You use AI to enhance thinking, improve efficiency, and increase your impact within your team’s. Learning: You stay current on emerging AI tools and trends, continuously build your skills, and share what you learn with others. Together, these behaviors help build a workforce where technology amplifies human judgment, creativity, and impact. Dropbox supports responsible use of AI for preparation, but misrepresentation of skills or experience is not permitted. To learn more, see our approach to AI in hiring . Equal opportunity Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work.