Assistant Controller

Company Description MEDFAR Clinical Solutions was founded in 2010 by two aeronautical engineers who realized that the healthcare system was not exploiting the full potential of technology. Supported by a large community of medical experts and focused on clinical success and patient safety, MEDFAR was the first company to certify a cloud-based Electronic Medical Record in Canada: MYLE (Make Your Life Easy). Committed to promoting excellence and effectiveness in healthcare worldwide, MEDFAR differentiates itself by offering a unique healthcare management solution for clinics, which replaces inefficient processes with a faster and safer technological alternative. Job Description Assistant Controller Location: Hybrid – Montreal, Quebec (two days per week in the office) Department: Finance Company: MEDFAR Group Position Summary The Assistant Controller supports the Controller and Finance leadership team in ensuring the accuracy, integrity, and timely reporting of financial information while maintaining strong internal controls and effective accounting processes across multiple entities. This hands-on role is responsible for key accounting and financial reporting activities, including month-end close, bank and balance sheet reconciliations, GST/QST compliance, cash-flow monitoring and forecasting, payment review and approval, variance analysis, and audit support. The Assistant Controller will work closely with the Controller and Finance leadership team to provide accurate financial information, identify trends and variances, strengthen financial controls, and support informed business decision-making. The ideal candidate is detail-oriented, analytical, organized, proactive, and comfortable working independently in a dynamic, multi-entity environment. Role Scope The Assistant Controller’s primary focus will be on accounting, financial reporting, financial analysis, reconciliations, cash-flow management, internal controls, and process improvement. Day-to-day billing operations and direct management of the billing function will fall under the responsibility of the Billing Manager. The Assistant Controller may provide financial oversight, analysis, and support related to billing when required. Key Responsibilities Accounting & Month-End Close Support the monthly, quarterly, and year-end close processes, ensuring accuracy, completeness, and adherence to established deadlines. Prepare and review journal entries, accruals, prepaid expenses, and other accounting adjustments. Prepare and review balance sheet reconciliations and investigate and resolve discrepancies in a timely manner. Maintain accurate supporting schedules and documentation for key balance sheet accounts. Review general ledger activity to identify unusual transactions, errors, and required adjustments. Support the preparation and review of monthly financial statements and management reporting. Ensure accounting transactions are recorded accurately and in accordance with established accounting policies and procedures. Identify opportunities to improve the efficiency and effectiveness of the month-end close process. Bank Reconciliations & Cash Management Prepare and review bank reconciliations for multiple accounts and entities. Investigate and resolve outstanding, unusual, or aged reconciling items on a timely basis. Review bank transactions to ensure transactions are accurately recorded in the appropriate accounting period and accounts. Monitor cash balances and assist with short-term cash requirements and cash management. Prepare and maintain cash-flow forecasts and compare actual cash activity against forecasts. Identify significant cash-flow variances and provide analysis and commentary to Finance leadership. GST/QST & Tax Compliance Prepare, review, and submit GST/QST returns within required filing deadlines. Reconcile GST/QST receivable and payable accounts to the general ledger. Review transactions to ensure appropriate indirect tax treatment and investigate discrepancies as required. Maintain appropriate supporting documentation for government filings. Assist with tax audits, government inquiries, and information requests. Support other tax and statutory compliance activities as required. Accounts Payable & Payment Controls Review bi-weekly payment runs and validate payments prior to release. Verify supporting documentation, account coding, approvals, payment terms, and vendor information. Approve bi-weekly payments within delegated authority while maintaining appropriate segregation of duties and internal controls. Identify and investigate unusual, duplicate, or potentially incorrect payments before processing. Monitor accounts payable aging and support the resolution of vendor and payment-related issues. Identify opportunities to strengthen payment controls and improve payment approval workflows. Cash-Flow Forecasting & Financial Analysis Prepare and maintain short- and medium-term cash-flow forecasts. Monitor actual cash flow against forecast and investigate significant variances. Analyze actual results against budget, forecast, and prior periods. Investigate significant financial variances and identify underlying business drivers. Analyze operating expenses, departmental spending, vendor costs, and other key cost drivers. Identify trends, risks, and opportunities for cost optimization and process improvement. Provide clear and actionable explanations of significant financial variances to the Controller and Finance leadership team. Financial Systems & Data Integrity Ensure the accuracy and integrity of financial data within accounting and ERP systems. Support improvements to accounting processes, system controls, and automation to enhance efficiency and data reliability. Audit & Year-End Support Prepare schedules, reconciliations, and supporting documentation for external auditors. Coordinate responses to audit requests and assist in resolving accounting and reporting questions. Support year-end financial statement preparation and other statutory reporting requirements. Ensure audit schedules and supporting documentation are complete, accurate, and provided within required deadlines. Assist the Controller with special projects, process improvements, and ad hoc financial analysis as required. Business Partnership & Ad Hoc Analysis Partner with Finance and other departments to provide financial information and analysis to support business decisions. Provide financial insight into operational performance, trends, and key business drivers. Assist the Controller and Finance leadership team with financial projects and initiatives. Prepare ad hoc financial analysis and reporting as required. Contribute to the continuous improvement and development of the Finance function. Key Success Measures Success in this role will be demonstrated through: Accurate and timely completion of month-end, quarter-end, and year-end close activities. Well-supported balance sheet accounts, with reconciling items identified, investigated, and resolved promptly. Accurate and timely reconciliation of intercompany balances across entities. Accurate and timely GST/QST filings and supporting reconciliations. Accurate and reliable cash-flow forecasts with meaningful analysis of actual-to-forecast variances. Well-controlled weekly payment processes with appropriate validation, authorization, and segregation of duties. Clear, accurate, and actionable financial and variance analysis. Timely and well-organized support for external audits and year-end reporting. Strong financial controls and accurate financial data across accounting systems. Continuous improvement in the accuracy, efficiency, automation, and scalability of accounting and financial reporting processes. Qualifications Qualifications Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Approximately 5–8 years of progressive accounting experience, preferably within a multi-entity or growing organization. Strong knowledge of accounting principles, month-end close processes, reconciliations, and financial reporting. Experience with balance sheet reconciliations and intercompany accounting. Experience with cash-flow forecasting and financial/variance analysis. Experience with GST/QST preparation and compliance is preferred. Strong Excel skills and experience working with accounting and/or ERP systems. Experience working in a multi-entity environment is an asset. Bilingualism in French and English is an asset. Key Competencies Strong attention to detail and commitment to financial accuracy. Excellent analytical, reconciliation, and problem-solving skills. Strong understanding of accounting principles, financial controls, and accounting processes. CPA Mandatory. Ability to identify discrepancies, investigate root causes, and follow issues through to resolution. Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines. Ability to work independently while collaborating effectively with Finance and cross-functional teams. Ability to communicate financial information clearly and effectively to both financial and non-financial stakeholders. Strong sense of ownership and accountability. Proactive and improvement-oriented mindset, with an interest in automation, process efficiency, and scalable financial processes. Ability to operate effectively in a dynamic, multi-entity environment. Additional Information By joining MEDFAR, you will be part of a purpose-driven organization whose product is disrupting and digitizing health care, making doctors’ and healthcare workers’ lives easier, while enabling better patient health outcomes. Becoming a MEDFARian also means having the opportunity to be part of an innovative community and working in a dynamic environment where your work will have a meaningful and tangible effect not only on your team and the business but most importantly on the healthcare industry. Remote work and flexibility (supporting work-life balance) RRSP contribution Healthcare insurance from day one Paid time off : 3 weeks + 1 additional week between Christmas and New Year An onboarding program to help you get familiar with our environment and the digital healthcare field Al l IT equipment is provided , with additional gear if needed Internal growth opportunities (promotions, internal mobility) Support from a wellness and social committee , with initiatives to foster team cohesion, mental health, and employee well-being A company culture focused on transparency, collaboration, and innovation Join a dynamic and innovative environment where your work has a real and wide-reaching impact, helping to modernize healthcare in Canada and internationally With offices around the world, fluency in both French and English is a must at MEDFAR. Because of the need to communicate with colleagues and/or customers in other provinces or countries, bilingualism enables us to communicate in both languages while promoting the use of French. At MEDFAR, we value diversity, equity and inclusion within our team. We are committed to providing a work environment where every individual feels respected and supported, regardless of their background, identity or abilities.As part of our commitment to a fair and inclusive recruitment process, we offer accommodation to candidates who request it. If you need accommodation during your interview, please let us know so that we can provide you with an adapted experience. MEDFAR has voluntarily subscribed to an Equal Employment Opportunity Program (EEOP). We encourage applications from women, visible minorities, ethnic minorities, aboriginal peoples and people with disabilities. When applying, we invite you to complete this section, which enables us to implement our Equal Employment Opportunity Program (EEOP). Self-identification is not compulsory, but may enable you to benefit from hiring or promotion measures if you have the skills required for the job. To better understand the self-identification process, please consult this guide.