Rippedboxstation
Executive Assistant w/ project management exp
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Position: Executive Assistant w/ project management experience Schedule: EST Tasks required:• Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements • Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed • Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval • Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants • Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups • Handle sensitive and confidential information with the utmost discretion and professionalism • Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach • Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals • Other ad hoc tasks that would be assigned Requirements: • Minimum of 3 years working experience as a Virtual Executive Assistant for C-level executives or a relevant role • Experience in project management • Strong working knowledge of G Suite and/or MS Office (specifically word-processing and spreadsheet software) • Experience with online meeting software (like Zoom, Gmeet or WebEx), online chat/instant messaging, and group sharing platforms like Slack • Strong proficiency in office software and communication tools • Proficient with online calendars and scheduling (Calendly, Google Calendar) • Excellent verbal and written English communication skills • Discretion and the ability to handle confidential information • Excellent phone, email and instant messaging communication skills • Highly organized and detail-oriented; able to efficiently prioritize multiple tasks • Adaptability and a proactive mindset • Exceptional organizational skills and the ability to complete tasks with little supervision