Executive Assistant / Operations All-Rounder (f/m/d)

Location: Germany Project Bay – Your Career at the Coast Do you want to combine innovation and nature? Project Bay is Europe's leading network for workation and coworking with direct access to the Baltic Sea and locations throughout Europe. We are pioneers in connecting digitalization, sustainability, and regional development. Our mission: Strengthen rural regions through smart work models and modern technologies. From flexible workspaces to breakout sessions to accommodation and further training – we offer everything teams and individuals need to work productively and inspired. Unsere Highlights: Workation und CoWorking at over 20 locations in Europe, including Sylt, Usedom, and Mallorca. Regionale Synergien : Close collaboration with universities, chambers, and local partners to promote sustainable innovation. Do you want to be part of this unique ecosystem and help shape new projects? Become part of our team and help shape the future of workation and sustainability in Europe! Tasks You are the right hand, the organizational genius, and the most important sparring partner for our founding team. In this varied position, your main mission is clear: Take the maximum burden off us in daily operations so we can focus on strategic growth. You are a true all-rounder, think proactively, and jump in wherever it's needed most. Your tasks in detail: Operatives Allround-Management: From A like calls to W like workation planning – you independently take on changing ad-hoc projects and administrative to-dos that come up in startup life. Finanzadministration & Sales-Support: You support us in daily business, write proposals, create invoices, and take on preparatory tasks for our accounting. Communication & Interface: You are our friendly face to the outside. You make important calls and communicate absolutely professionally with our partners, service providers, and customers. Event- & Reisemanagement: From idea to implementation: You plan and organize unforgettable workations, team events, and general scheduling and travel coordination for internal and external participants. Daten- & Office-Management: You build and maintain clear spreadsheets (Google Sheets/Excel), create professional and appealing presentations (Google Slides/PowerPoint), and keep our internal systems organized. Qualifications Background: You have completed commercial training, a degree, or bring the necessary skills through relevant professional experience in an assistant, office management, or startup environment. All-rounder mentality: You are a true generalist, love variety, and always think one step ahead. Monotonous routines are not for you. Organisationstalent: You work highly independently, reliably, and keep your composure and overview even when many different to-dos are pending in parallel. Tool proficiency: Through daily use, you are absolutely experienced in working with the Google Suite (especially Sheets & Slides), MS Office, Slack, and similar digital tools. Kommunikationsstärke: You have a positive presence, are service-oriented, and genuinely enjoy direct (telephone) contact with partners and customers. Hands-on mentality: You are not looking for a purely administrative position. You are energetic, solution-oriented, and want to actively take on tasks to deliver tangible impact. Benefits Fixed-term employment until 16.12.2027 with possible extension You play a key role in the success of the next generation of successful startups You develop with us a first-class network of organizations and people in the startup world We rely on short communication channels, an open approach, work closely and motivated toward shared goals, and grow beyond ourselves every day. Be part of it and actively shape the work culture actively. Personal responsibility with tangible impact for new ventures and business models You enjoy long-term personal development opportunities and fair compensation as well as benefits Does this sound like the perfect workplace for you? Then apply now and become part of our team! Does this sound like the perfect workplace for you? Then apply now and become part of our team! We value humility and are as interested in your character as in your talent. Please apply even if you do not meet all of the listed criteria. Diversity promotes innovation, and we offer an international and friendly work environment with a dynamic corporate culture. Originally posted on Himalayas