Intake & Engagement Specialist (Remote)

Company Description Lingraphica is a mission-driven organization that provides speech-generating devices to help improve communication, speech, and quality of life for people with communication impairments. Lingraphica is a leader in augmentative and alternative communication (AAC) technology, helping people with aphasia and other speech and language impairments communicate and engage more fully in daily life. Through a combination of innovative devices, software, and services, Lingraphica is focused on improving communication outcomes and supporting individuals, families, and care teams. We look for candidates who enjoy working in a fast-paced, goal-oriented environment, and who share our commitment to helping individuals on their communication journey. Job Description About the role: The Intake & Engagement Specialist (IES) will serve as the primary point of contact for customers during the pre-intake stage. This individual is a key player in educating caregivers, individuals with communication disorders, and clinicians on the benefits of Lingraphica’s offerings, requiring in-depth knowledge of how our offerings align with various medical and speech diagnoses. Intake & Engagement Specialist efforts will lead to AAC device intake submissions and ensure monthly intake goals are met or exceeded. The IES will also be responsible for ensuring customers understand the trial process and next steps in their journey, setting clear expectations and helping them feel prepared and supported for success throughout the process. Responsibilities: Offer a consultative approach to guide prospects (SLPs, patients, and caregivers) to Lingraphica products and offerings best aligned with their unique communication needs Develop and maintain expert knowledge of Lingraphica’s devices, software, accessories, and product enhancements, effectively matching features and benefits to each customer’s functional communication goals and clinical presentation. Demonstrate the ability to translate clinical and product knowledge into meaningful, personalized recommendations that help customers understand how AAC solutions may support improved communication and quality of life. Conduct engagement conversations through multiple platforms including inbound calls, outbound calls, email, zoom, and online chat Provide engaging and comprehensive AAC device demos via zoom Offer a world-class customer experience in every interaction consistent with Lingraphica’s core values Demonstrate the ability to adapt and think critically beyond established scripts, leveraging a deep understanding of our products and their applications across various communication disorders. Exhibit creativity and flexibility in tailoring interactions to meet the unique needs of each customer. Contribute to weekly projected intake goal through engagement activities Effectively nurture leads and intake opportunities by leveraging engagement and consultative sales strategies, with strategic follow-up throughout their assigned caseload. Screen new customers for trial appropriateness Ensure clients have a complete understanding of the trial process Confirm accuracy of all patient information (insurance, demographics, diagnoses, etc.) Follow up with SLP, client, and/or care parter to get missing information, as needed Maintain complete and accurate documentation within CRM systems while ensuring HIPAA compliance and data integrity. Utilize HubSpot reports to monitor data trends and provide process and communication recommendations based on the data Report weekly metrics that support individual and team goals May conduct other duties as assigned Qualifications Minimum Qualifications: Bachelor’s Degree in Communication Sciences and Disorders or a related field or equivalent combination of education & experience 2 years of B2C or B2B customer service experience Proficiency with Microsoft Office and online chat tools Ability to effectively engage customers by offering personalized solutions Curious thinker with a desire to improve existing processes Excellent communication skills (written, verbal and listening) Compassionate / Empathetic Able to deliver a positive customer experience Excellent time management and multi-tasking skills Ability to perform above expectations in a fast paced and dynamic environment Ability to excel while working as a team and independently, with a positive attitude Ability to problem-solve to remove or mitigate potential obstacles before and during the pre-trial process Ability and willingness to travel within the U.S. (including airline travel) is required up to 2 times per year for in-person team and all-company meetings Preferred Qualifications: AAC Experience, strongly preferred Experience with HubSpot or other CRM platforms Experience in sales and marketing, healthcare industry, or durable medical equipment Additional Information Work Environment & Physical Demands Work is performed remotely from a home office. The individual is expected to maintain a safe, productive workspace with reliable and secure internet access. This role requires the ability to operate a computer, communicate verbally, and participate in virtual meetings with or without reasonable accommodation. Travel Ability and willingness to travel within the U.S. (including airline travel) is required up to 2 times per year for in-person team and all-company meetings Accommodations At Lingraphica, we are committed to creating an inclusive and accessible environment for all employees. To perform this job successfully, an individual must be able to complete each essential duty and physical demand. The requirements listed above represent the knowledge, skills, and abilities required, as well as the physical demands associated with the role. We recognize that everyone’s needs are unique, and we are happy to provide reasonable accommodations to support individuals with disabilities in performing the essential functions of the job. If you require an accommodation, please reach out to Human Resources at [email protected] for assistance. We are here to help! Lingraphica and Pay Transparency At Lingraphica, we are committed to fair and equitable compensation practices. The starting salary range for this position is $54,500 to $60,500 per year. A $3,000 bilingual differential is provided when applicable. Placement in the range is based on factors such as experience, skills, education, and internal equity. We regularly review our compensation structures to ensure they align with industry standards, promote fairness, and support career growth. In addition to competitive base pay, we offer a comprehensive benefits package and a commitment to fostering an inclusive and supportive workplace. We encourage open conversations about compensation and are dedicated to maintaining transparency throughout the hiring process. To learn more about Lingraphica, visit: www.lingraphica.com! To learn more about our benefits offerings, click here! This Organization Participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Este empleador participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE. UU.