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Job Title: Executive Assistant
Job ID: MONMIC1EA
Industry: Professional Services / Legal
Location: LATAM / PH / South Africa
Job Status: Full Time
Work Schedule: Monday to Friday, 8:00am to 5:00pm
Flexible (EST); Minimum 4 hours daily overlap
Compensation: $1800 to $2000 per month
Target Start Date: ASAP About the Client: Our client is an innovative, modular professional services firm providing on-demand legal, HR, and finance departments in a box for high-growth startups and scaling businesses. Founded in Silicon Valley and operating fully virtual since 2017, they combine deep C-suite executive expertise with lean, modern operations. They treat their clients as true business partners and focus heavily on delivering complete customer delight. About the Role: We are seeking an ambitious, highly organized, and AI-fluent Operations-Focused Executive Assistant on behalf of our client. This individual will own, optimize, and scale the firm's core business infrastructure. This is not a traditional administrative role—the client is looking for an analytical, proactive operational self-starter who can take direction from executive leadership, audit existing workflows, build robust Standard Operating Procedures (SOPs), leverage advanced AI tools (specifically Claude), and ultimately transition into owning end-to-end operations. Key Responsibilitiies: Phase 1: Tactical Audit, Optimization & Core AI Automation (Months 1–3 / First 90 Days)
Posting details
Remote
Yes
Employment type
Full-time
Workplace type
Remote
Source
remotejobsorg
First seen
8/20/2026, 2:10:31 AM
Last seen
8/20/2026, 2:10:31 AM
Process Audit & Optimization: Map out, streamline, and capture existing internal workflows across Google Workspace and Google Docs.
Core Administrative Bottlenecks: Take complete operational ownership of key internal priorities:
Client and team onboarding and offboarding.
Internal and client-facing timekeeping systems.
Invoicing and billing administrative touchpoints.
AI Implementation (Claude): Build upon established leadership Claude profiles and tone-of-voice settings to optimize daily administrative tasks, data entry, and proactive problem-solving.
SOP Creation: Document every executed workflow into clean, actionable, systemized SOPs to ensure operational resilience across the entire team. Phase 2: Internal Collaboration & Real-Time Operational Visibility (Months 3–6)
Internal Connectivity: Improve cross-team collaboration mechanisms for 12+ remote professionals (lawyers, HR leads, finance leads) working across shared accounts.
Real-Time Dashboards: Design, build, and maintain tier-1 executive dashboards (connecting core tools/APIs or utilizing Claude-built custom interfaces) to track deliverables, milestones, team accountability, and KPIs.
Bottleneck Prevention: Proactively identify project delays, off-track tasks, and sticking points before they impact client delivery or leadership visibility. Phase 3: Customer Experience, Packaging & Expansion Support (Months 6+)
Client Interface & Single Source of Truth: Manage smooth customer-facing dashboards/portals where clients can view open matters, assignees, active NDAs/services agreements, and due dates in a clean, high-visibility layout.
Client Delight & Repository Management: Ensure seamless client onboarding, automated communication flows, and secure access to document repositories.
Rebrand & Expansion Support: Assist leadership with marketing logistics, brand kit implementation (using Claude Design), and messaging collateral to support company expansion and new flat-rate subscription service packaging. Key Qualifications & Non-Negotiables
AI Expertise (Claude Specialist): Advanced experience using Claude (including structured prompting, using Claude as a thinking partner for problem-solving, and utilizing features like Claude Design / App Creation).
Tech Ecosystem Mastery:Deep fluency in Google Workspace (Docs, Sheets, Drive, Meet).
Operations & Systems Mindset: Natural instinct to document, build SOPs, optimize inefficient tasks, and eliminate redundancy.
High Technical Autonomy: Ability to troubleshoot technical blockers independently via AI tools rather than escalating basic questions.
Proactive & Independent Execution: High level of ownership—takes feedback constructive-first, anticipates executive needs, and works effectively without micromanagement.
Communication: Exceptional verbal and written English skills with executive-level clarity and absolute discretion (handling sensitive, privileged legal and financial data with high professionalism). Submit your application today and take the first step toward your next great opportunity!