INSURANCE MEXICO DREAM - MERGE AND CLOSE at Ocean Virtual Assistant Solutions | Remote Jobs

Intake quote information and complete ACORDs / quote sheets.
Run comparative/rater quotes in carrier portals and tools (examples in the responses) and prepare/send quote proposals to clients/brokers.
Quote specialized/ancillary lines when required (examples: crime, D&O, umbrella, WC, commercial trucking). Policy servicing & administration
Process endorsements and policy changes (add/remove vehicles or drivers, address and coverage changes).
Handle mortgagee / loss-payee updates and prepare endorsements.
Process cancellations and non-renewals (verify requests, prepare necessary paperwork, notify clients).
Generate ID cards, declarations pages and proofs of insurance; manage Certificates of Insurance (COIs) and commercial certificate workflows. Customer service — phone & email
Field inbound calls and act as receptionist via VOIP/phone systems; triage voicemail and manage call queues.
Respond to policyholder inquiries by email/chat and perform client follow-ups.
Handle billing and payment questions and place reminder calls as needed. Renewals & retention
Track renewal pipeline per client SOPs, send renewal notifications/reminders, schedule policy-review appointments, remarket and follow up proactively to bind renewals. (Several responses describe following a renewal SOP and proactive remarketing.) Submissions, document preparation & signature workflows
Prepare and submit new-business and renewal packages to markets/carriers; assemble application packages and required supporting documents.
Create and manage e-signature workflows (DocuSign, PandaDoc and similar) and send bind applications to brokers/carriers; handle invoicing/collection related to bindings. AMS / data entry & file management
Accurate data entry and maintenance of client and policy records in agency systems; upload/download/attach media and carrier documents.
Onboard clients into the AMS: create/update client profiles, notes and onboarding documentation.
Handle returned mail and address updates; keep AMS renewal and activity records current. Billing, payments & financing
Take payments and process invoicing; follow up on collections and payment reminders.
Process financing plans or payment arrangements when required. Technical & operational support
Triage and resolve support tickets and sales/support inbox items, handle telephony/short-code mail verifications (TFNS) and service requests noted in responses.
Manage voicemail/AI-voicemail triage (examples include CARA AI voicemail). Marketing, CRM & administrative support
CRM data entry and lead tracking, manage email campaigns and basic marketing tasks (social media and website management, campaign creation).
Draft proposals and client communications tied to sales/marketing workflows. Other specialist tasks reported
Look up property features and permits (county appraiser, Zillow, Google Maps) for underwriting or quoting.
Process carrier-specific portal tasks and appointed portal actions.
Handle onboarding notes, client file preparation and ad-hoc client requests. Common systems & tools (examples taken from the form responses)
Quoting / portals: EZLynx, CoverWhale, QQ Rater, carrier portals.
AMS / CRMs: NowCerts (Momentum), AMS360, Hawksoft, QQCatalyst, Keeper, Jenesis, Zoho.
Communications / phone: RingCentral, Dialpad, Fonality, Vonage, 8x8, Zoom Phone.
Signatures & documents: DocuSign, PandaDoc; productivity: Gmail/Outlook, Google Workspace, Microsoft Office, Google Sheets, Trello, GoHighLevel.
Other tools mentioned: IPFS.com, ChatGPT.

INSURANCE MEXICO DREAM - MERGE AND CLOSE

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